Sisters Habitat for Humanity
Finance Manager
Job Description

Reports to: Executive Director
Status: Part-time, 20 – 25 hours / week.
Occasional evening events and meetings required
Starting Pay: $23-28 / hour DOE
Consults with: Executive Director, Finance Committee, Other Habitat Staff


Qualifications:

  • Strong verbal and written communication skills.
  • Excellent organizational skills.
  • Proficiency with Quick Books accounting software and Excel spreadsheets
  • Ability to work independently on diverse tasks
  • Proficiency in financial systems, including budgeting (non-profit preferred).
  • Ability to work well with a diverse group of people
  • Experience working with volunteers, or volunteer groups, preferred.
  • Experience with community organizations preferred.

Responsibilities:

The Finance Manager will be responsible for the following:

Bookkeeping

  • Using QuickBooks, prepare checks from approved bills for the affiliate office, building program, Thrift Store and ReStore.
  • Make Tithe payments to Habitat International
  • Monitor balance of checking account to ensure that there are sufficient funds available to cover costs and transfer funds from other accounts when necessary
  • When necessary, contact vendors with questions regarding bills
  • Record automatic deductions (SHOP), deposits of mortgage payments, donations and misc. in QuickBooks
  • Make deposits at bank
  • File paid invoices and maintain Accounts Payable files
  • Create new files for new vendors
  • Purge older files annually in accordance with SHFH Records Retention Policy
  • Coordinate bill approval process with Construction Manager
  • Close each Construction In Progress account when homes are completed
  • Make required journal entries for in kind donations and prepaid insurance
  • Order checks and deposit slips when needed
  • Back up Quick Books on at least a weekly basis (one copy to be kept off site).

Payroll

  • Process Payroll using authorized Payroll Provider
  • Calculate and prepare quarterly retirement funding checks for qualifying staff.
  • Track vacation and sick leave

Budgeting

  • Assist with development of yearly affiliate budget and store budgets

Finance Committee

  • With the Chairperson, coordinate monthly Finance Committee meetings

Reporting

  • Prepare monthly Board Financial Reports (Treasurer, Delinquency, Thrift Store and ReStore)
  • Provide financial information to Executive Director and other staff upon request.
  • Prepare House Cost Variance Reports at the end of each build
  • Attend Board Meeting on a quarterly basis to review the Quarterly Financial Report

Mortgage Processing

  • With Data Base Manager, monitor mortgage payments
    – compare Quick Books to Keystone monthly
    – maintain tracking spread sheet for each family
  • Calculate new Tax and Insurance impound payment requirements and send letters to families each November
  • Send mortgage delinquency letters and keep Program Manager and Executive Director informed of any delinquency issues.
  • Cross train with Family Services Manager to assist with Mortgage Origination requirements

Mortgage Origination

  • Complete all paperwork necessary to execute a home sale.
  • Stay current with annual training to be a Qualified Loan Originator.

Insurance

  • Prepare installment payments to Affiliate Insurance, health insurance and SAIF
  • Assist with annual review and renewal of policies
  • Add and delete properties from Affiliate insurance policy (homes rented etc.)
  • Coordinate any insurance claims
  • Ensure Lockton Safety information is distributed to other managers

Other

  • Coordinate bank signature cards for new Board officers
  • Maintain file and prepare information for annual audit and tax return
Sisters Habitat for Humanity policy is to provide equal opportunity to everyone. No one will be discriminated against because of their race, religion, color, sex, age, marital status, sexual orientation national origin, or mental or physical disability where these do not interfere with successful performance, or other protected classes under state and federal law. This policy applies to all terms, conditions and privileges, including benefits, compensation, promotion, training and development, transfer, and retirement.