Sisters Habitat for Humanity
Finance Manager
Job Description

Reports to: Executive Director
Status: Part-time, 20 – 25 hours / week.
Occasional evening events and meetings required
Starting Pay: $23-28 / hour DOE
Consults with: Executive Director, Finance Committee, Other Habitat Staff

Qualifications:

  • Strong verbal and written communication skills.
  • Excellent organizational skills.
  • Proficiency with Quick Books accounting software and Excel spreadsheets
  • Ability to work independently on diverse tasks
  • Proficiency in financial systems, including budgeting (non-profit preferred).
  • Ability to work well with a diverse group of people
  • Experience working with volunteers, or volunteer groups, preferred.
  • Experience with community organizations preferred.

Responsibilities:

The Finance Manager will be responsible for the following:

Bookkeeping

  • Using QuickBooks, prepare checks from approved bills for the affiliate office, building program, Thrift Store and ReStore.
  • Make Tithe payments to Habitat International
  • Monitor balance of checking account to ensure that there are sufficient funds available to cover costs and transfer funds from other accounts when necessary
  • When necessary, contact vendors with questions regarding bills
  • Record automatic deductions (SHOP), deposits of mortgage payments, donations and misc. in QuickBooks
  • Make deposits at bank
  • File paid invoices and maintain Accounts Payable files
  • Create new files for new vendors
  • Purge older files annually in accordance with SHFH Records Retention Policy
  • Coordinate bill approval process with Construction Manager
  • Close each Construction In Progress account when homes are completed
  • Make required journal entries for in kind donations and prepaid insurance
  • Order checks and deposit slips when needed
  • Back up Quick Books on at least a weekly basis (one copy to be kept off site).

Payroll

  • Process Payroll using authorized Payroll Provider
  • Calculate and prepare quarterly retirement funding checks for qualifying staff.
  • Track vacation and sick leave

Budgeting

  • Assist with development of yearly affiliate budget and store budgets

Finance Committee

  • With the Chairperson, coordinate monthly Finance Committee meetings

Reporting

  • Prepare monthly Board Financial Reports (Treasurer, Delinquency, Thrift Store and ReStore)
  • Provide financial information to Executive Director and other staff upon request.
  • Prepare House Cost Variance Reports at the end of each build
  • Attend Board Meeting on a quarterly basis to review the Quarterly Financial Report

Mortgage Processing

  • With Data Base Manager, monitor mortgage payments
    – compare Quick Books to Keystone monthly
    – maintain tracking spread sheet for each family
  • Calculate new Tax and Insurance impound payment requirements and send letters to families each November
  • Send mortgage delinquency letters and keep Program Manager and Executive Director informed of any delinquency issues.
  • Cross train with Family Services Manager to assist with Mortgage Origination requirements

Mortgage Origination

  • Complete all paperwork necessary to execute a home sale.
  • Stay current with annual training to be a Qualified Loan Originator.

Insurance

  • Prepare installment payments to Affiliate Insurance, health insurance and SAIF
  • Assist with annual review and renewal of policies
  • Add and delete properties from Affiliate insurance policy (homes rented etc.)
  • Coordinate any insurance claims
  • Ensure Lockton Safety information is distributed to other managers

Other

  • Coordinate bank signature cards for new Board officers
  • Maintain file and prepare information for annual audit and tax return